Description

DEPARTMENT OF Computer and Information Technology
Computer science

[CS 491] – FIELD TRAINING / COOPERATIVE WORK EXPERIENCE
Semester: 462

PROGRESS REPORT NO.: 1
Prepared by:

Tayf Zain Sultan
421200068

Submitted to:
Mariam Abdullah Busaleh

Month Year:1-2025

Week No.:

1

From:

19 /01/2025

To:

23 /01/2025

For each week, briefly write the below points:
1. Tasks or assignments undertaken this week.
2. Any challenges faced during the week and the strategies/solutions used to overcome them.
3. Did you solve the problems? If no, please state the reasons.
4. New skills, knowledge, or competencies you have learned this week.
5. Other issues worth mentioning.

1. Tasks and Assignments Undertaken This Week:
During the first week of my training, the Human Resources (HR) department
conducted an introductory session, where I learned about Hadeed Company, its
achievements, and its role in the industrial sector. A detailed explanation of safety
and security policies was provided, emphasizing the importance of compliance to
ensure a safe and efficient work environment. Following this, I received my
company access card for entry through the security gates and signed my training
contract. I was then introduced to the IT Department, where I met my supervisor,
who provided me with an overview of the department’s functions and explained
the key operational systems used in the company, particularly the SAP system,
which plays a vital role in managing business operations.
2. Challenges Faced and Strategies Used to Overcome Them:
Challenges:
– Adapting to a new work environment and understanding the corporate culture.
Solutions:
– I adapted quickly by attending orientation sessions and observing colleagues to
grasp the workflow efficiently.

3. Were the Challenges Resolved?
Yes, I was able to adjust to the work environment and enhance my
communication with colleagues and supervisors by applying learning strategies
and continuous interaction.
4. New Skills, Knowledge, or Competencies Learned This Week:
• Understanding Hadeed’s structure and department roles.
• Adapting to corporate policies and culture.
• Learning safety and compliance standards
• Exploring IT’s role in system support.
• Gaining practical knowledge of SAP.
• Enhancing professional communication.
5. Additional Remarks:
The first week provided a valuable learning experience, allowing me to
understand the company’s work environment and internal procedures. I look
forward to the upcoming weeks, where I aim to engage in more technical tasks,
gain hands-on experience with SAP, and further develop my technical and
professional skills.

Week No.:

2

From:

26 /01/2025

To:

30 /01/2025

1. Tasks and Assignments Undertaken This Week:
During the second week of my training, I attended several meetings with the IT
team, which allowed me to get to know them better and gain a clearer
understanding of the department’s workflow.
Additionally, I was assigned my first official task, which included:
– Scheduling meetings using Excel, and organizing appointments based on team
needs, which improved time management efficiency.
– Preparing visitor access permits as part of the Gateway Event Triggered Business
(GET BUS) process, and ensuring compliance with security and safety regulations.
Moreover, I attended a technical meeting that provided deeper insights into the
significance of ERP systems, particularly SAP. During the meeting, we discussed
how data is structured and managed within SAP databases in Hadeed,
highlighting the system’s complexity. This discussion enhanced my understanding
of how ERP systems ensure operational efficiency and seamless business
processes.
2. Challenges Faced and Strategies Used to Overcome Them:
Challenges:
– Clearly defining my role within the team and understanding how to execute my
assigned tasks efficiently.
Solutions:
– Communicated with my supervisor and asked questions to clarify my
responsibilities.

– Attended technical meetings that provided deeper insights into my role,
particularly regarding ERP systems, including SAP.
3. Were the Challenges Resolved?
Yes, by attending meetings and interacting with my supervisor and colleagues, I
was able to define my role more clearly and gained confidence in performing my
assigned tasks.
4. New Skills, Knowledge, or Competencies Learned This Week:
– Practicing the effective use of Excel and Word to enhance my data organization
and scheduling skills.
– Improving meeting management and planning skills to coordinate schedules
efficiently according to team requirements.
– Gaining a deeper understanding of SAP, particularly its database management
system.
– Understanding the role of ERP systems in streamlining business operations and
their integration within the company’s IT infrastructure.
– Enhancing professional communication and interaction skills through active
participation in IT team discussions.
5. Additional Remarks:
This week was a valuable experience as I started working on real tasks and gaining
hands-on experience in a professional environment. I look forward to the
upcoming week, where I will apply my knowledge of SAP systems.

Week No.:

3

From:

02/02/2025

To:

06/02/2025

1. Tasks and Responsibilities Completed During This Week:
During the third week, I started my main task at Hadeed following its separation
from SABIC. This involved collecting user feedback for the User Acceptance
Testing (UAT) regarding the new SAP system and identifying necessary
modifications in Sales and Distribution (SD). Throughout the week, I compiled this
feedback and documented it in an Excel file for future review and analysis.
2. Challenges Faced and Strategies Used to Overcome Them:
Challenges:
Difficulty reading some unclear notes from users, making it challenging to
understand the feedback accurately.
Insufficient familiarity with the Sales and Distribution (SD) processes, leading to
difficulty in determining the importance of required modifications and
categorizing them correctly.
Solutions:
Using AI for text analysis: I took pictures of the unclear feedback and used AI tools
to analyze and understand its content accurately.
I sought assistance from an IT specialist to clarify some ambiguous comments,
which helped me categorize the feedback correctly.
3. Were the Challenges Resolved?
Yes, by using AI for text analysis and communicating with IT specialists, I was able
to accurately categorize user feedback according to types of defects and their
severity levels, which helped improve the accuracy and efficiency of the data
collection process.

4. Skills and Knowledge Gained During This Week:
Improved data collection and organization skills, especially using Excel.
A deeper understanding of the role of the Sales and Distribution (SD) department
within the SAP system.
Used AI tools effectively to analyze unclear text.
Enhanced problem-solving skills through consulting specialists and relying on
reliable sources for data analysis.
5. Additional Notes:
This week was an important experience where I dealt with practical challenges in
collecting, classifying, and analyzing data. I look forward to the next week to
continue improving the process of collecting feedback and analyzing defect
trends to support system improvements more efficiently.

Week No.:

4

From:

09/02/2025

To:

13/02/2025

1. Tasks and Responsibilities Completed During This Week:
During the fourth week, I continued gathering user feedback from the Sales and
Distribution (SD) department about updates to the SAP system. We also toured
the SABIC Data Center, currently located in the Hadeed building until its
relocation is completed.
The Data Center is vital to the company’s operations, hosting essential servers,
databases, and applications, ensuring business continuity and data protection
through efficient cooling systems. It features uninterruptible power supply (UPS)
systems that keep operations running during power outages until backup
generators kick in.
This week, I faced no significant challenges, as I utilized solutions from previous
weeks to collect and classify feedback. I found it valuable to learn about the Data
Center’s infrastructure and how operational systems work in practice.
2. Skills and Knowledge Gained During This Week:
– A deeper understanding of data center infrastructure and its significance in
operating technical systems.
– Familiarity with uninterruptible power supply (UPS) systems and their role in
maintaining operational continuity.
– Knowledge of how fire protection systems function in data centers and the
importance of using nitrogen to safeguard electronic equipment.
– Acquaintance with the various components of a data center.

Week No.:

5

From:

16/02/2025

To:

20/02/2025

1. Tasks and Responsibilities Completed During This Week:
During the fifth week, I completed the documentation of user feedback related
to User Acceptance Testing (UAT) and initiated the setup of the GET BUS
system. Additionally, I was assigned the task of preparing a research report on
the TCP/IP and OSI protocols. I gathered information, explaining how each
protocol functions and its role in networking.
2. Challenges Faced:
I did not encounter any significant challenges this week. However, it was
crucial to ensure the accuracy and comprehensiveness of the information
collected on networking protocols to maintain the quality of the research.
3. Skills and Knowledge Gained This Week:
I improved my technical writing skills by documenting feedback accurately.
Additionally, I enhanced my research and analytical skills through the
preparation of technical research. I also gained a deeper understanding of how
networking protocols operate and their impact on communication.
Assessment of student performance by the Company Training Supervisor for the above weeks:
☐ Excellent

☐ Very Good

☐ Good

☐ Satisfactory

☐ Not Satisfactory

Number of absences (if any):
Any other comment:

Supervisor’s Name

Signature

Date

DEPARTMENT OF XXX
[Program Name]

[Course Code] – FIELD TRAINING / COOPERATIVE WORK
EXPERIENCE
Semester: xxx

FINAL REPORT
Prepared by:
Trainee’s Name
(Trainee’s ID)

Submitted to:
Academic Training Supervisor’s Name

Month Year

ACKNOWLEDGMENTS
In this section, take the opportunity to thank the company in which you conducted your training and
thank all the individuals who helped and supervised you during the training program.
(Student Name)

i

REPORT SUBMISSION STATEMENT
This report has been submitted in partial fulfillment of the Field Training/Cooperative Work
Experience requirements and to provide an account of the student’s field experience received over
a period of xx weeks in Xxxxxxx company.

Student Name:

Signature:

Date:
____ /____ /______

Checked by:
Company Training Supervisor Name:

Signature:

Date:
____ /____ /______

Checked by:
Academic Training Supervisor Name:

Signature:

Date:
____ /____ /______

ii

DECLARATION OF INTELLECTUAL PROPERTY RIGHTS
Plagiarism and Collusion
Plagiarism refers to the act of presenting someone else’s work, ideas, or words as one’s own
without giving proper credit or acknowledgment. It includes copying and pasting text,
paraphrasing without proper citation, and using someone else’s ideas without
acknowledgement.
Collusion refers to unauthorized collaboration or cooperation with others in the production of
academic work that is meant to be completed individually. It involves sharing work, ideas, or
answers, collaborating on assignments without permission, or submitting work that has been
completed by someone else.

Penalties for Plagiarism and Collusion
Individuals who engage in acts of plagiarism and collusion will be subject to disciplinary
measures consistent with the college’s strong stance on academic integrity and commitment
to upholding it. These consequences may involve receiving a grade of zero for the final report.

Declaration
I confirm that I have thoroughly read the above statements and understand that any act of
plagiarism and collusion will result in the imposition of penalties. I further declare that this final
report is an original piece of work attributed to me, unless specifically referenced.

Student Name:

Signature:

iii

ABSTRACT
Abstract provides a concise overview of the report’s contents. It should encapsulate the key
elements of the Final Report, allowing readers to quickly grasp the student’s co-op experience and
its impact.

iv

TABLE OF CONTENTS
Page
ACKNOWLEDGMENTS

i

REPORT SUBMISSION STATEMENT

ii

DECLARATION OF INTELLECTUAL PROPERTY RIGHTS

iii

ABSTRACT

iv

TABLE OF CONTENT

v

CHAPTER I: INTRODUCTION

x

CHAPTER II: DETAILED TRAINING EXPERIENCE

x

CHAPTER III: REFLECTION ON THE LEARNING JOURNEY

x

CHAPTER IV: CONCLUSIONS
CHAPTER V: RECOMMENDATIONS

x

REFERENCES

x

APPENDICES

x

v

(Explanation of the final report components & format – remove this part from the actual final report)
1.

Introduction: (250 – 400 words)


Overview of the company, its vision, mission, and core values.



Description of the assigned department or team and its primary functions within the
company.



For students of Technical/Engineering programs: review the health and safety aspects of
the assigned department or team.

2.

Detailed Training Experience: (1000 – 1200 words)


List of the tasks/projects, the objectives set for these tasks/projects, and their significance
in the organization’s context.



Detailed roles and responsibilities that you were assigned in these tasks/projects.



Reflection on how the academic studies at Jubail Industrial College (JIC) were applied in
a real-world setting. (Explanation of a few cases where you had to use principles or
knowledge learned at the College)

3.

Reflection on the Learning Journey: (800 – 1000 words)


Personal Growth and Skills Learned: Detailed description of the skills you developed or
enhanced and how they differ from when you started training.



Challenges Faced and Resolutions: Explanation of significant challenges or obstacles
encountered during the training. How did you address/solve them? If there were any
unresolved issues, how do you plan to tackle such situations in the future?



Feedback and Interaction: Discuss any received feedback, either formal or informal, from
the training supervisor or peers and how it shaped the training experience and your
personal development. What did you learn from these interactions?

4.

5.

Conclusions: (200 – 350 words)


Summary of the main points of the report.



Highlight the most valuable experiences or lessons that you would take in your career.

Recommendations: (200 – 350 words)

1



Your recommendations for the overall betterment of the training program, including for
future trainees to help them maximize their training experience. This can include
suggestions during preparation steps before training, best practices during training, or
identifying resources to explore.

6.

References:
List of all the sources or materials referenced during the training or while writing up the final
report. This can include academic papers, company documents, or external sources that
enhance your understanding. Use the referencing style suggested by your academic training
supervisor.

7. Appendices:
Attach all weekly reports (progress reports), data sheets, letters of appreciation or
certification from the company, and any other materials that supplement the content of the
report.

Format:


Top margin

: 3.5 cm



Bottom margin

: 1.75 cm



Left margin

: 2.75 cm



Right margin

: 1.75 cm



Chapter No. & Title

: Should start on new page, 14 points font size, Calibri, Capital, Bold
and Centered.



Chapter Sub-Title

: 13 points font size, Capital, Capital, Bold.



Body Text

: 12 points font size, Capital, 1.5 spaced and full justified.



Allow 1.5 spaced to start the new line on the new page.



Allow 1.5 spaced between 2 paragraphs.



The page number of the CHAPTER I shall be as shown in this template. For subsequent
chapters, page numbers would be as per sequence encountered in the report.

2

CHAPTER I
INTRODUCTION

3

DEPARTMENT OF Computer and Information Technology
Computer science
[CS 491] – FIELD TRAINING / COOPERATIVE WORK EXPERIENCE

Semester: 462

PROGRESS REPORT NO.: 1
Prepared by:
Tayf Zain Sultan
421200068

Submitted to:
Mariam Abdullah Busaleh

Month Year:1-2025

Week No.:

1

From:

19 /01/2025

To:

23 /01/2025

For each week, briefly write the below points:
1. Tasks or assignments undertaken this week.
2. Any challenges faced during the week and the strategies/solutions used to overcome them.
3. Did you solve the problems? If no, please state the reasons.
4. New skills, knowledge, or competencies you have learned this week.
5. Other issues worth mentioning.
•
•
•
•
1.
2.
3.
4.
5.
6.
7.
8.

I attended an introductory session about Hadeed Company and its security policies.
I received my access card and signed the training contract.
I met the IT Department and learned about its key systems.
I was introduced to the main systems used in Hadeed, and my supervisor explained the importance of
each system, which include:
SAP
IGNITION
SERVICENOW
MERIDIUM APM
LIMS
AMN
QPULSE
ECM

•
•

I faced challenges in adapting to the new work environment.
I overcame this by attending orientation sessions and interacting with colleagues.

Week No.:

2

From:

26 /01/2025

To:

30 /01/2025

•
•

I attended IT team meetings to understand workflow.
I scheduled meetings using Excel and organized appointments efficiently.

•
•
•

I attended a technical session on ERP systems, specifically SAP.
I faced difficulty in defining my role within the team.
I resolved this by communicating with my supervisor and attending technical discussions.

•

I improved time management, meeting coordination, and ERP knowledge.

Week No.:
•
•
•
•
•

3

From:

02/02/2025

To:

06/02/2025

I collected user feedback for User Acceptance Testing (UAT) regarding the new SAP system in Hadeed
company.
I documented feedback in an Excel sheet for further analysis.
I faced difficulty in reading unclear notes and understanding Sales & Distribution (SD) processes.
I used AI tools for text analysis and consulted an IT specialist for clarification.
I enhanced data collection and categorization skills, problem-solving, and familiarity with SD processes
in SAP.

Week No.:
•
•
•
•
•

4

From:

09/02/2025

To:

I continued gathering user feedback on SAP system updates.
I visited the SABIC Data Center, currently located in the Hadeed building.
I learned about data center infrastructure, cooling systems, UPS, and fire protection.
I faced minimal challenges as previous solutions were effective.
I gained deeper insights into data center operations and IT infrastructure.

13/02/2025

Week No.:

•
•
•
•

5

From:

16/02/2025

To:

20/02/2025

I started setting up the GET Pass system.
I prepared a research report on TCP/IP and OSI protocols.
I ensured accuracy and completeness of networking information.
I improved technical writing, research, and analytical skills while deepening my understanding of
networking protocols.

Assessment of student performance by the Company Training Supervisor for the above weeks:
☐ Excellent

☐ Very Good

☐ Good

☐ Satisfactory

☐ Not Satisfactory

Number of absences (if any):
Any other comment:

Supervisor’s Name

Signature

Date

Classification: General Business Use

DEPARTMENT OF Computer and Information Technology
[Computer Science]

[CS 491] – FIELD TRAINING / COOPERATIVE WORK EXPERIENCE
Semester: 462

PROGRESS REPORT NO.: 2
Prepared by:
Tayf Zain Sultan
(421200068)

Submitted to:
Mariam Abdullah Busaleh

February-March 2025

Classification: General Business Use

Week No.:

06

From:

23/02/2025

To:

27/02/2025

For each week, briefly write the below points:
1. Tasks or assignments undertaken this week.
2. Any challenges faced during the week and the strategies/solutions used to overcome them.
3. Did you solve the problems? If no, please state the reasons.
4. New skills, knowledge, or competencies you have learned this week.
5. Other issues worth mentioning.

• I met with my supervisor to discuss existing company issues, including the manual permit issuance problem.
• I started planning a React web application to automate visitor permit issuance.
• I attended a meeting with the Human Resources department to gain additional knowledge and skills.
• I researched the requirements for the visitor permit system.

1

Classification: General Business Use

Week No.:

07

From:

01/03/2025

To:

05/03/2025

• I started React courses to strengthen my front-end development skills.
• I completed several React exercises to practice component building.
• I designed simple interfaces as practice before starting the actual project.
• I set up the development environment for the visitor permit application.
• I used additional online resources and tutorials to supplement my learning.
• I successfully completed all React exercises and gained sufficient understanding.
• I created a development plan for the get pass website.
• I learned the React component structure, state management, and form handling in React applications—
meaning I can now break down user interfaces into reusable components, effectively manage dynamic data
within the app, and handle user inputs through forms with validation and submission processes.

2

Classification: General Business Use

Week No.:

08

From:

08/03/2025

To:

• I started designing the main interface for the visitor permit website.
• I created responsive layouts for different screen sizes.
• I developed form components for visitor data input.
• I faced a challenge with creating a responsive design that works on various devices.
• I solved it by utilizing CSS flexbox and media queries to ensure adaptability.
• I received positive feedback from my supervisor on the initial interface design.

3

12/03/2025

Classification: General Business Use

Week No.:

09

From:

15/03/2025

To:

19/03/2025

• I started working on the backend functionality of the website.
• I started implementing API functionality using FastAPI.
• I tested the data printing functionality from the website using python-docx.
• I implemented document generation features.
• I worked on data validation and processing.
• I encountered issues with Word document formatting not responding properly to alignment, font size,
and other formatting parameters.
• I solved this by researching document generation libraries and adjusting my approach to properly handle
Word formatting with python-docx.
• I tested the website with sample visitor data to verify functionality.

4

Classification: General Business Use

Week No.:

10

From:

22/03/2025

To:

26/03/2025

• I created an account on GitHub to host both the frontend and backend code.
• I deployed the frontend on Netlify.
• I deployed the backend on the Render platform.
• I made additional design improvements to enhance the user interface.
• After deployment, I encountered limitations with the backend due to exceeding resource limits on the
free tier.
• I partially solved the issue by identifying the root cause related to backend resource limitations.
• I am planning to migrate the backend to AWS for better performance and reliability.

5

Classification: General Business Use

Assessment of student performance by the Company Training Supervisor for the above weeks:
☐ Excellent

☐ Very Good

☐ Good

☐ Satisfactory

☐ Not Satisfactory

Number of absences (if any):
Any other comment:

Hussain Alfaraj
Supervisor’s Name

Signature

07.04.2025
Date

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